External id:
Manager Email: waarala2@illinois.edu
Owner Email: eswain@illinois.edu
Start Date: 2017-01-03
Status: completed


Digital Surrogates from the University Archives of the Mapping History

Digitized surrogates of University of Illinois Campus maps from University Archive and the Map Library.  The maps come from several different record series in Archives including the Campus Course Catalogs and Registries, Staff Directories, IBook, YMCA student handbooks and individual maps from the Map Library.

This project will take a multi-layered approach to telling the history of the University within an
overarching narrative that integrates the idea of place via maps, 3D imagery, and archival
content. A project web portal will enable users to: explore University history through decades
and themes; overlap and manipulate maps from different time periods; and activate a moving
timeline visually illustrating how the University’s built environment has changed. It will include
a digital repository of University and Champaign-Urbana maps held across Library units and by
Facilities and Services (F&S). Completed in time for the University’s Sesquicentennial in spring
2017, Mapping History at the University of Illinois will harness cutting edge technology to
introduce our rich history in innovative ways to new and old audiences of students, faculty,
administrators, and the public.



Goal for Project Completion: Spring 2016

Cataloging \Metadata status

  • Archives managing finding aid for Archon – not available as of 1/30/2016


  • Assessed 1/27/2016 – 1999-94 are being routed to Conservation for treatment of map foldouts for another project in Archives – Campus Map Digitization

Digital Preservation

  • Est. size of project is not known but it is not a large project.  Archives will ingest content into Medusa

Timeline: - Ingest can occur once digitization are complete


  • Archon - ingest will occur within Archives

Timeline: Spring 2016


  • Assessed and project scheduling late February/Early March 2016 for non-Conservation handbooks


  • Conservation assessment in process

File naming

  • Will follow naming convention for Archives
    • RS
      • Box_folder_item

Deliverables (file formats)

  • Preservation masters tif for Medusa
  • Access tif for Archon

Preservation Master

  • Adobe RGB
  • Resolution – 600ppi
  • Bit Depth - 16 bit
  • Pixel Array - fixed
  • disable sharpening for preservation
  • include target
  • Level/Rotate/Straighten
  • No Cropping - unless original is messy.
  • Title: U of I Campus Maps -   University Archives


  • 400 DPI
  • 3000 pixels on the long edge
  • sRGB
  • 8 bit
  • Exclude target item level target (beginning/end of volume)
  • Crop just inside page edge 
  • Title: U of I Campus Maps -   University Archives‚Äč