External id:

Manager Email: waarala2@illinois.edu

Owner Email: bgandrsn@illinois.edu

Start Date: 2017-02-07

Status: active

Summary

Nitrate negatives that need to be digitized for preservation purposes.        

 

Specifications

Nitrate Negative Digitization Project Plan

 

Nitrate Negative digitization 

Nitrate negatives that need to be digitized for preservation purposes

 

Timeline – Complete Summer 2017

 

Roles

  • Archives - Jan 30 Drop off test negatives
  • Angela - Schedule training w Jennifer and dcc staff 
  • Tricia/Bethany - setup metadata profile meeting
  • Bethany - ask Chris about digital arrangement (DL team is working on this) 
  • Archives will deliver content - every 2 to 3 weeks - 1 to 2 boxes
  • Digitization – Capture, Process, Quality Control and Ingest


Project Proposal – Initial Contact

Proposal Complete - range of RS 39/2/20 there are a few other RS - student/campus events, campus, faculty portraits

 

Stakeholders and Digital Projects Team Members

  • Stakeholders - Bethany Anderson, CC - Bill Maher
  • Digital Project Team – Angela Waarala, Toby Garbutt, Tricia Lampron, Jennifer Teper, Christina Kuhn, Will Schlaack, Miyuki Meyer

 

Main Point of Contact - Bethany Anderson - bgandrsn@illinois.edu - University Archives (for quick workflow/detailed questions)          

 

Project Manager – Angela Waarala –waarala2@gmail.com / Toby Garbutt -tgarbut2@illinois.edu

 

Volume - 3.6 cubic feet

  • Phase I - 1200-1300 negatives
  • Phase II – Quantity unknown – but smaller mostly agriculture from ACES – Archives will propose as a separate object

 

Format 

  • Photographic nitrate negative film  - 4 x 5 but varies

 

Metadata Creation/workflow

  • There is an Archon collection descriptions for several record series the negatives come from
  • Archives will create metadata for Digital Library System (some overlap with inventory metadata)
  • Tricia/Bethany will create a metadata profile for Digital Library   
  • Some negatives done have a lot of metadata   
  • Archives is adding more metadata outside of project 
  • Archives will Add fields they require for the metadata profile to add to tracking spreadsheet - DCC will extract the content

 

Conservation workflow/assessment

  • Jennifer will provide training for DCC staff 
  • Condition - Very brittle but not hazardous
  • No gloves are needed

 

 

Organization/Inventory Prep 

  • DCC requires an organized physical inventory that reflects the content delivered and selected for digitization.
  • Each negative is a single items they all have different titles  - RecordSeries_BoxNumber_ItemNumber_title_date-FileNumber (not always a date) date is recorded on original negative  -
  • Avoid duplicate copies whenever possible to avoid confusion if these are not candidates for imaging

 

Digitization and Equipment

  • DCC will use the RCAM 80 Megapixel Film Kit with a 120mm lens to great preservation master and access files for
  • ingest into Medusa and the Digital Library

 

Preservation workflow

  • DCC will transfer back to Archives after digitization to await disposal
  • Confirm Medusa Ingest complete before disposal
  • Preservation will safe some negatives for demonstration/examples
  • Notify Preservation if DCC sees any signs of discolor/powder – avoid light/electricity and send straight to preservation if this is found – they pose a safety issue

 

Digital Preservation

  • DCC staff will ingest Preservation Master tifs and JP2000 files for access into Medusa and the Digital Library
  • Digital Library team is discussing organization structure in DL.  Archives requests solution to create sub collections for different record series in the collection of negatives.  This issue is not resolved.
  • Cracking during digitization is not desired but if it occurs – digitize negatives anyway
  • Package profile for digital library – refer to https://wiki.illinois.edu/wiki/display/LibraryDigitalPreservation/Single-item+Object+Package

 

File naming and Directory Structure – Single Object files

  • Save files to Z:\DCC Unprocessed Files\NitrateNegativeDigitization_Archives\QAqueue
  • Will follow naming convention for Archives input into the database
    • Record Series number
    • RecordSeries_BoxNumber_ItemNumber_title_date-FileNumber (is removed during packaging)
  • Example of single image naming convention
    • 08092017_01_001_date-001

Deliverables (file formats)

  • Preservation masters tif for Medusa
  • Access JP2000 for Digital Library and/or Archon

 

File Specifications

Preservation Master

  • File Format - Tif
  • Color Space - Adobe RGB
  • Resolution – 600ppi
  • Bit Depth - 16 bit
  • Pixel Array – fixed
  • Preserve as a negative
  • Disable sharpening for preservation
  • Include target
  • Level/Rotate/Straighten
  • No Cropping - unless original is messy.
  • Title: Nitrate Negative Digitization - Archives

Access

  • File Format - JP2000
  • Color Space - sRGB
  • Resolution - 400 DPI
  • Bit Depth - 8 bit
  • Pixel Array - 3000 pixels on the long edge
  • Create positive image for access
  • Allow sharpening
  • Level/Rotate/Straighten
  • Crop – include small margin if possible or crop image (refer to demo)
  • Title: Nitrate Negative Digitization - Archives